BookedUp is an AI receptionist for HVAC contractors. It handles call overflow, captures every emergency AC or heating call, and books service appointments — even when your whole team is in the field.
When your technicians are on calls and your office line rings off the hook, these are the things killing your revenue.
July heat wave hits. AC units fail across the city. Your phones are ringing 40 times a day. Three technicians can't also be dispatchers. Customers who don't get through call your competitor.
An emergency heating failure at 10pm is a $2,000 job. Without an after-hours answering service, that customer either waits till morning (and calls someone else) or you pay an answering service $500/month to handle it.
You installed that furnace 2 years ago. You meant to follow up for the annual tune-up. You forgot. Now they've got a different HVAC company on speed dial.
Your lead tech is mid-install. The new customer who called needs to schedule. Nobody's available to answer. The booking falls through and the slot stays empty.
BookedUp handles the calls you can't so your team stays focused on installations and service.
Every unanswered call gets a text within 60 seconds: "Hi! We're finishing up a service call — what do you need help with?" Emergency or maintenance, the AI handles it.
AC out at midnight? Furnace dead at 6am? BookedUp takes the call, logs the emergency, and books the service — no answering service fees required.
BookedUp sends automated texts to past customers before peak season: "Time for your annual AC tune-up before summer?" Repeat revenue, zero effort.
Customers book directly from their phone based on your real availability. No double-booking. Technicians see their schedule update automatically.
Automated texts go out 24 hours and 1 hour before the appointment. Customers confirm or reschedule. Your techs show up to confirmed calls only.
After service completion, BookedUp sends a friendly review request. More Google reviews = more organic calls during the next peak season.
Your team is on installations or mid-service. Phones ring. Nobody can answer. Normally that customer moves on.
Customer gets a text immediately: "We're on a service call right now — what do you need?" Emergency or routine, AI handles it.
Customer picks from available slots based on your real schedule. Booking confirmed. No dispatcher needed.
New job appears on the schedule. Customer gets a confirmation + reminder. Everyone shows up.
"First week I had it running, two people I'd missed called back in — BookedUp had already texted them, they'd already confirmed a time. Paid for the whole year in that one week. During summer peak I don't even think about missed calls anymore. It just handles it."
Full access to every feature. Cancel anytime in the first 7 days, pay nothing.
Catch every missed call
Full AI dispatcher
BookedUp solves that permanently. Every missed call gets answered, every emergency gets booked, and your techs stay focused on the work.
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